Transaction Coordination You Can Rely On
We handle the paperwork, deadlines, and compliance so real estate agents can focus on clients, negotiations, and closing more deals.
With over 16 years of transaction coordination experience and thousands of successful closings, we provide reliable contract to close and listing coordination support designed to keep every file organized and on track.
Contract to Close Transaction Coordination
for Real Estate Agents
Full service administrative support from executed contract through closing.
Trusted by agents who value organization, compliance, and peace of mind from contract to closing.
What We Handle
Transaction Coordinator Responsibilities Included
File setup and compliance review
Review of contracts and disclosures for missing signatures and initials
Coordinating the collection of missing signatures and initials
Contract timeline and deadline tracking
Ordering and coordinating required documents
Communication with the title company, lender, and involved parties
Weekly status updates throughout the transaction
Monitoring key deadlines and sending timely reminders
Confirming appraisal has been ordered and completed within the required timeframes
Ordering a home warranty when applicable
Requesting status updates as closing approaches
Ensuring Commission Disbursement Authorization is submitted and received by title
Confirming that the Clear to Close has been issued by the lender
Coordinating the closing schedule and ensuring all parties are aligned
Final compliance file review prior to closing
Sending post-closing thank you and review request email to the client when applicable
What the Agent Handles
Licensed Real Estate Activities
To remain compliant and protect your license, the following responsibilities always remain with the agent:
Negotiating contract terms, pricing, repairs, and inspection resolutions
Advising clients on repair decisions or vendor selections
This clear division of responsibilities keeps transactions moving smoothly while maintaining compliance boundaries and protecting your license.
$379 per transaction
Only pay if the deal closes
No long-term contracts. No hidden fees. No surprises.
All transaction coordination services are administrative in nature and do not include legal advice or real estate brokerage activities.
Ready to Get Started?
If you are looking for reliable transaction coordination support with clear communication and consistent follow through, let’s connect.
No obligation. Just a quick conversation to see if we are a good fit.
Listing Coordination for Real Estate Agents
Stay organized and compliant from day one
From listing agreement through active status, we manage the administrative details of your listing so your file is complete, compliant, and ready before going under contract.
Perfect for agents who want listings set up correctly without administrative overwhelm.
What’s Included
Listing Coordinator Responsibilities Included
Listing file setup and compliance review
Review of listing agreement and required disclosures for missing signatures and initials
Coordinating the collection of missing signatures and initials
Uploading required disclosures and supporting documents to the MLS
MLS-ready file review prior to activation
Creating and submitting the transaction in the broker’s compliance platform
Input of showing instructions per agent direction
Submitting draft MLS listing for agent review and approval before going live
Sending a congratulatory email to the seller with a link to the live MLS listing
Ordering the home warranty per the agent or seller's instructions, when applicable
Scheduling and publishing Open Houses upon request
Designing a customized listing flyer for agent use (print-ready format)
What the Agent Remains Responsible For
Licensed Real Estate Activities
To remain compliant and protect your license, the following responsibilities always remain with the agent:
Pricing strategy and market analysis
Negotiating listing terms and commission agreements
Advising the seller on disclosures, repairs, or preparation decisions
Showing strategy, feedback discussions, and marketing decisions
This clear division of responsibilities ensures a compliant, organized listing while allowing you to stay focused on advising your seller and growing your business.
$150 per listing
All listing coordination services are administrative in nature and do not include legal advice or real estate brokerage activities.
Ready to Get Started?
If you are looking for reliable transaction coordination support with clear communication and consistent follow through, let’s connect.
No obligation. Just a quick conversation to see if we are a good fit.
Billing and Payments
Contract-to-close transactions are billed after the file closes.
Listing coordination is billed when the listing goes live.
All other services are due when rendered.
A credit card on file is required before work begins.
No hidden fees. No surprises.
A quick note on Fit
My services are designed for agents who value organization, communication, and consistency. If you’re looking for the cheapest option, I may not be the best fit. If you’re looking for a dependable transaction coordinator with years of experience you can trust, I’d love to work with you.
All services are administrative in nature and performed in accordance with the rules and regulations governing unlicensed assistants in the state where the service is provided. I do not provide legal advice, interpret contracts, negotiate transaction terms, or perform licensed real estate activities. Additional guidelines regarding unlicensed assistants may be found at NAR.Realtor
If you’d like to see if we’re a good fit, feel free to reach out or schedule a quick call. We’re happy to answer questions and walk you through the process.
Ready to get Started?
Ready to get Started?
Additional Services
Get It Right Before It’s Submitted
Clean contracts set the tone for the entire transaction.
Purchase Contract Preparation
• Prepare buyer contracts and disclosures before submitting an offer
• Ensuring a complete package is submitted to the listing agent
• Flagging missing items or potential issues
Flat Fee
$50 per contract
Listing Contract Preparation
• Prepare listing agreement and disclosures
• Ensuring required paperwork is complete
• Preparing files for smooth listing coordination
Flat Fee
$30 per contract
Compliance Only Support
For Agents Who Handle the Rest
If you already manage your transactions but need help keeping files compliant, this option is for you.
This service includes
• Uploading documents to your compliance platform
• Ensuring required forms are submitted on time
• Keeping files organized and audit-ready
Pricing available upon request.
Rush Services
$25 additional fee
Need something turned around fast? Rush service includes same-day processing of contract prep or urgent coordination items (submitted before 4:00 PM local time). Subject to availability.
After-Hours Availability
$35 additional fee
Occasionally need late-evening or weekend support? After-hours services can be arranged on a case-by-case basis to accommodate critical deadlines.
Custom Packages
Do you need ongoing contract preparation support or a hybrid listing/contract-to-close bundle? Let’s talk.
I offer tailored packages for agents, teams, and brokerages looking for consistent, high-quality coordination services.